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Crewsoft
Maritime Crew Payroll Software
The
Crewsoft Maritime Crew Payroll Software is a powerful, user-friendly program that makes
use of all the best windows features like 'drag
and drop', sort by column list controls and right
mouse button menus. This allows you to work
flexibly, efficiently, and to customize the
programs user interface to suit the way you work. The program is designed specifically for the needs
of the global shipping company with multiple tax
jurisdiction and is built on the solid
foundation of our experience in this market.
Generic
Legislation Settings
All legislation
settings
for tax, NI, pension and other globally definable contributions can
be defined for each country. This utility is totally customizable
and can be adaptable to any country. The system allows flexibility to
change the existing rule sets and also adding new rules and new tax
jurisdictions. If ship travels 2 or more (virtually unlimited) tax
jurisdictions within one pay period then system is capable of calculate income
tax, NI, pension for every crew on board if applicable.
Salary
Scale, Terms and Conditions and Bonu
Salary scale can
be defined for each rank, seniority and certificate. The salary can also be
defined as pensionable or non-pensionable. So system can exclude non-pens salary
from pension calculations. Terms and conditions can be defined for each rank and
can be attached to crew not the vessel. So within the same vessel crew can have
different terms and conditions even if they have the same rank. Bonus rules can
be defined for location sets. Bonus payment and calculation conditions can be
set. Bonus rules are attached to salary scales as fixed or rate of salary
Pension
Maintenance
Pension
settings can be arranged for each location or pension can only be paid
for certain locations. Employee and employer contributions can be defined
on main pension maintenance form but these rates can be overridden on employee
pension form.
Deductions
and Payments
There are 5
different deduction and payment types. These are fixed, regular, irregular and
global deductions and regular, global payments. Some of them includes employee
and employer contributions, some of them can be paid or deducted in
installments. They can all be calculated during payroll process automatically.
Employer contributions are calculated during costing process.
Payroll
Process
The payroll
process can be run several times for each employee or for each payroll. If there
is any location or payment missing, user can make the changes and re-run the
payroll again. During payroll process, some of the functions in the system is
blocked like location input, payments etc. The payroll can then be locked and
can't be run for current period again. Payroll allocation process allocates
values to vessels for each sub sections or ranks.
Payment
Methods
There are several
payment methods in the system such as BACS, check, money transfer etc. System
creates automatic BACS transfer file to be transmitted. Intermediary bank
settings can be defined for each payroll or for each employee. All range of
payroll reports with different payment methods are available. Please check
Report Samples section.
Salary
Increase & Back Pay
Salary increases
can be arranged through salary increase form as rate or fixed value. Salary
increase can only be applied to certain rank or to all employees. Back Pay form
allows user to pay the difference as backdated payment automatically.
Reports
There are more
than 300 reports for payroll process. All reports have 5-8 parameters to be run
with. So the system can create thousands of variety as reports. The main
categories are the following. Payroll net analysis, payroll gross analysis,
deductions and payments, global settings, legislation settings, tax reports, NI,
pension, other contributions, payment method, payroll control, employee payroll
and contract details, payroll transfer, payroll and salary allocations.
Payslips
Sample of payslip
is available on "Report Samples" section. Payslips support
multi-currency. All tax, NI and pension year end values for each tax
jurisdiction, outstanding leave status, payment method etc are on payslip.
Salary
Allocation
This process is
basically re-running of payroll. If payroll runs on 26th of current month (if
month payroll) then system assumes the location of employee till end of month.
This sometimes can cause a problem and needs to be fixed in next period. Salary
allocation process re-runs the payroll at the end of the month with latest
location and payment records and creates a difference sheet. Then user can go
through the difference sheet and allocates the values.
Year
End
Year
End Cleardown process is applicable to each tax
jurisdiction. The year end process timing depends
on tax jurisdiction's start and end date. The
process archives the pay elements for related
records and creates clear new tax year data. Year
end process can be run for each individual tax
system.
Payroll
Control
The payroll control form allows user to check every action for each payroll.
This screen can be used to set maximum payment control, days in period, type of
payroll etc. This form shows date, time and counter of running payroll and
allocations. Payroll defaults can be set through this form such as default tax
settings for each country.
Payroll
Transfer
The employee can
be transferred to one payroll to another such as weekly payroll to monthly etc.
In this functionality, system considers year end totals for each tax
jurisdiction for each employee.
Redundancy
The
payroll system creates redundancy sheet in Excel
automatically. The user selects the employees from advanced
search form and system exports all related information into
sheet.
Complex
Leave Calculations
The
leave calculations are based on leave rate which
is defined in salary scale for employee's rank,
seniority and certificate. When employee
goes on leave location then system allows user to
decide the leave record to be used for the payment
of location. Alternatively system takes the oldest
leave record to be used for current situation.
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